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Westmont Hilltop School District

Parents » Volunteer/Chaperone Clearance Policy and Procedures

Volunteer/Chaperone Clearance Policy and Procedures

Volunteers and Contractors:

Effective July 1, 2015 – if you plan to volunteer in our school district in any capacity and don't have any clearances on file with the administration office, please submit the following ASAP:

Read the Westmont Hilltop School District Policy 916: School Volunteers document below. Sign the acknowledgment form (also below) indicating that you have read WHSD Policy 916. Return the signed form to the District office.

Criminal History Check (Act 34 Form)

Child Abuse Clearance (Act 151 Form)

FBI Fingerprint check (Act 114) is only necessary if you have lived in PA for less than 10 years.


Volunteers who already have clearances on file that are older than 1 year (after July 1, 2014) must RESUBMIT new clearances by July 1, 2015, and every 60 months thereafter. Clearances should be sent the WHSD Administrative Office, Attention: Mary Hartnett, 112 Lindberg Ave., Johnstown, PA 15905 or by email


Please keep a copy for your records and update them every 5 years.


Parents will not need clearances as visitors to public events unless they are designated to have responsibility for students.


The Westmont Hilltop School District is grateful for the support of parent volunteers. We encourage all parents to become involved in the educational endeavors of your children. We wish to support your efforts in volunteerism and to encourage a continuing partnership with parents. As always, our first and most pressing concern is the health, safety, and welfare of your children while they are in our care.


The purposes of this page are to specify the processes that we will employ to ensure that all volunteers who are likely to have contact with students have clearances and to make the transition and acquisition process as easy as possible for parents who wish to volunteer in school-related activities.

The district office (814-255-6751) will assist any volunteer by providing directions regarding how clearances may be acquired in the most efficient manner. Failure to submit clearances in a timely fashion relative to the time required to obtain them will place an individual on an inactive list pending clearances. Each building administration will provide information for new parents and incoming kindergarten students to expedite the clearance process for them.