Volunteer / Chaperone or Volunteer Coaches Clearance Policy and Procedures

ConfidentialityPledge 2023

School Volunteer / Chaperone or Volunteer Coach Clearance Links

The links below will help you get all the clearances necessary to volunteer at the school.
*All clearances must be renewed every 5 years and turned into the office.
You will not be permitted to volunteer in the school without having all clearances on file.

PDE 6004 Arrest & Conviction Report
Printed Form PDE 6004

Act 34 Criminal History Check
Online (free for volunteers) https://epatch.pa.gov/home

Act 151 Child Abuse Clearance
Online (free for volunteers) https://www.compass.state.pa.us/cwis/public/home

Act 114 FBI Fingerprinting Clearance
*Only if you have lived in PA less than 10 years
Online ($23.25) https://uenroll.identogo.com/
Use service code: 1KG6ZJ (The Service Code for PAID coaches or employees is 1KG6XN)

Act 115 / Act 126 Reporter training
Mandated Reporter Training (Act 126) / Trafficking (Act 115)
Only needed if you are a volunteer coach, etc.

Clearances can be mailed, dropped off, or emailed to the address below.
You may also send copies of your clearances with your child. Be sure to let your child's teacher know how to look for them!

Clearances must be renewed every 5 years and should be sent to:

WHSD District Office

Attention: Mary Hartnett

222 Fair Oaks Drive

Johnstown, PA 15905

or preferably by email when you have all your clearances: [email protected]

Please keep a copy of your clearances for your records and renew them when necessary.

Parents will not need clearances as visitors to public events unless they are designated to have responsibility for students. The Westmont Hilltop School District is grateful for the support of parent volunteers. We encourage all parents to become involved in the educational endeavors of their children. We wish to support your efforts in volunteerism and to promote a continuing partnership with parents. As always, our first and most pressing concern is the health, safety, and welfare of your children while they are in our care.

The purpose of this page is to specify the processes that we will employ to ensure that all volunteers who are likely to have contact with students have clearances and to make the transition and acquisition process as easy as possible for parents who wish to volunteer in school-related activities.

Failure to submit clearances in a timely fashion relative to the time required to obtain them will place an individual on an inactive list pending clearances. Each building administration will provide information for new parents and incoming kindergarten students to expedite their clearance process.